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Employee Provident Fund, or EPF, is a programme managed and supervised by Employee’s Provident Fund Organization (EPFO), established under the Employee’s Provident Funds & Other Provisions Act of 1952.

A benefit offered to the employee during retirement is the Employee Provident Fund (EPF). It was established for social security to ensure stability and financial security for retirees. It is a legal requirement for all businesses with more than 20 employees to be registered with an employee provident fund. Companies with less than 20 employees can also do voluntary EPF registration. Organizations are required to adhere to and follow the relevant guidelines.

The following establishments are subject to EPF registration:

  • A business that employed 20 or more people at any point in the preceding year
  • A factory that was active in any industry and employed 20 or more people at any point in the year.

According to the Supreme Court’s ruling in Civil Appeal No. 6221 of 2011, special allowances paid to employees will be subject to PF contribution up to the statutory basic limit of INR 15000 (Basic Pay + Dearness Allowance) per month. As a result, employees whose salary is higher than INR 15000 per month will not be impacted by this ruling.

After giving two months’ notice to a specific firm, the Central Government made registration mandatory for all employees. Upon receiving the notice, such a business must register itself right away.



  1. Pan card
  2. Adhar card
  3. Bank account details
  4. Contact number & email id
  5. Date of birth as per Aadhar
  6. Designation of employees


Employer contributions

Along with the employee, the employer also contributes to the EPF fund in some measure. Also, the company contributes to the employee pension plan (EPS).

Financial assistance

The employee’s provident fund serves as a financial backup in the event of retirement, illness, death, disability, or any other risk of a similar nature. Employees carry forward PF accounts don’t have to be closed if they change jobs because they can be carried forward. Employees have access to their PF money for long-term planning.

Decreases risk

The employee provident fund significantly lowers the share of risk, which benefits both the employees and their dependents. This fund will be utilized for emergencies and other unforeseen circumstances.

Single Account

After the employer completes the online PF registration, the employee is given a number that will remain the same even if they change jobs. This number will continue to be functional throughout India. Hence, even if the person moves to a different place to advance in his work, this number must remain the same.

Employee Deposit Linked Insurance Scheme (EDLI)

All employees receive benefits related to insurance under this programme. The account will be charged at a rate of 0.5%. Everyone wanting to participate in this plan must sign up for it.

Pension Savings

The employee provident fund registration offers exceptional benefits, such as serving as a means of retirement savings. The retirement benefits can be used through this plan after a specific amount of time.



The organization updates its personnel’s KYC documents once registered in the EPFO portal by creating a Universal Account Number (UAN). Each employee’s UAN number can be used to transfer PF money electronically to a bank account, claim PF benefits, and other things.



The region code is represented by the first two letters of the PF account number, the office code by the next three letters, the establishment registration code by the next seven digits, the establishment extension by the following three zeros, and the employee’s PF member id by the last seven digits. Thus, the 22-digit PF account number.



The amount of the contribution varies depending on the number of employees in the establishment, or rate of contribution:



The yearly PF returns must be filed by April 30 of each year using Form 3A and Form 6A. Monthly returns must be submitted electronically by the employers via the Employer e-Sewa portal. The return will include fundamental information and details of the salaries and contributions for both new and leaving members.

Form 3A

Form 3A is the month-by-month contributions statement made by the subscriber or members and the employers over the course of a year.

Form 6A

Form 6A is a consolidated annual contribution statement, contains information regarding the annual contributions made by all of the establishment’s members.



The EPF Act exempts from registration any firm or facility with less than twenty employees.

Far far away, behind the word mountains, far from the countries Vokalia and Consonantia, there live the blind texts. Separated they live in Bookmarksgrove right at the coast
Far far away, behind the word mountains, far from the countries Vokalia and Consonantia, there live the blind texts. Separated they live in Bookmarksgrove right at the coast

The EPF Act exempts from registration any firm or facility with less than twenty employees.

In India, obtaining PF registration takes 20–25 days.

Not all Private Limited Companies are required to register with the PF.

At the time of joining the company, the employee can fill out Form 11 if he does not want to be registered for PF. In order to withdraw from the Provident Fund System, the employee may also send a letter to the company.

No, you can finish the entire process online with Taxkey; you only need to submit the necessary paperwork.

 Period of Delay           -  Rate of Penalty Imposed (p.a.)

1.  Up to 2 months       -  5%

2.  2 to 4 months          -  10%

3.  4 to 6 months          -  15%

4.  Beyond 6 months   -  25%

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